Tips to Pick the Best Event Planners
For a host to make sure that everything is picture-perfect can be stressful and requires hiring an event planner. The best event planners know that it takes a great deal of time and effort to organize an event and demands communication and collaboration with different teams and vendors. Following are the tips that will help you in choosing the best event planner.
Having Legitimate References
Know your occasion and the experts who manage such occasions, all occasions are not equivalent. Then you must find an event planner with an authentic professional record. First, it will help to know about their expertise and second, it will give you an idea of the quality of the events planned by them and what type of experience their customers had with them.
For example, if you want to plan a birthday event for your child but the event planner you chose is amazing at planning corporate events but has zero experience of household events then you may want to look for someone having relevant experience.
The Best Event Planners have Passion
“Do what you love and you will never have to work a single day in your life”, as put forward by someone who knew that if you enjoy your work then it enables you to cope with its stress. A true passion helps you overcome the obstacles that stand in your way and stay put when everything seems to go south. It also boosts your imagination to create beautiful things.
Passion is something that no one can teach you, either you have it inside of you or you don’t. If you find a passionate event professional, then do not let go of him/her because passion drives the ability to deliver great events.
Successful event planners have the ability to work with all kinds of people: sponsors, suppliers, traders, volunteers etc. Good collaboration with such a wide range of people requires social intelligence. is this profession one cannot succeed on his own. Also, what’s an event planner without its team players? The collaboration and support of a team are fundamental to the event planner’s work.
Good Communication and Listening Skills
Good planners should be able to listen and understand what do their customer wants, be clear and get their point across concisely when it comes to communicating with the customer. To successfully work with a range of people, a planner needs to be able to nimbly resolve conflicts, be a confident but pleasant negotiator. Moreover, it is not just about communicating the information from person to person but also the ability to present and share their ideas.
It would not be wrong to say that the ability to handle budgets is the key to success. An event planner needs to define the guideline of the event and plan of actions, all under the set budget. Also, nothing could be worse than a planner suddenly springing hidden fees or policies on their client. Professional event planners are always open about fees and policies. Also, they will always ask before taking any actions that might increase the agreed-upon budget.
Availability and Flexibility
Event planning is a job that requires being on the lookout at all times. Most event planners don’t work around the traditional office hours and their availability depends upon the nature of the event. Event planners need to be flexible and adaptable as they don’t have any room for single-mindedness. They often find themselves in a situation that requires last-minute changes. Besides, no matter how prepared they are, the unexpected happens faster than one thinks.
The event planner must be resourceful and imaginative to overcome these obstacles. It also applies to the new methods and innovations which continue to flow into this fast-moving industry. You could compare event planners to a chameleon, capable of adapting quickly to circumstances and its continually changing environment.
Organization and Time Management
The event industry is based around organizational skills, period. As far as traits for success are concerned, an absolute non-negotiable is the need to be organized. Now, working in the event industry requires having an overall view, while keeping an eye on a series of small details. Organization and timing are key factors and planners are required to multitask and do 100 things at a time to execute a successful event. There are a lot of tasks flying around, and everything needs to be aligned at a single point in time. The best organizers have a flawless plan of action, detailed to-do lists, and helpful technological tools.
In conclusion, event planning is a very specific job depending upon a wide range of skills and experience. Only the best event planners can take the stress and frustration of organizing an event away from you. Therefore, having an event planner is a sure-fire way to allow you to relax and enjoy the event.
What Does an Event Planner Actually Do?
An Event Planner Will Save You Time and Headaches
There are hundreds of small details that need to be taken care of when planning any event. Much of them you may be aware of, but most of them likely not. Hiring an event planner will save you time and allow you to focus on some of the bigger aspects of your day. An event planner will save you the time and headaches of attempting to figure out what to do, and when to do it.
An Event Planner Will Help You Bring Your Vision to Life
Where an event planner comes into play is hearing what you want and using their expertise to bring your vision to life. An event planner will use their industry expertise in Pakistan to help achieve the look and feel that you want for your event.
For example, perhaps you wanted to use blue napkins, but the planner knows that black napkins will compliment your other colors more appropriately. It’s all in the small details that really can push your event from being great to being unforgettable. This is where the event planner’s expertise and vision can make all the difference.
Industry Expertise and Fostered Relationships
Over time, event planners build up a list of vetted industry connections which they can tap into when planning your event. Since they’ve worked closely with these various vendors such as florists, bakers, makeup artists, photographers, bands, and so on, chances are your event planner will be able to not only find the perfect vendor for your specific event, but they can often get you a better deal than if you were to visit a vendor yourself.
Organization and Details
By the very nature of their job, event planners have to be organized. Through their experience, they’ll have expertise on what the best practices are when it comes to planning your event. They’ll know how to best structure your event, which will have the biggest impact on your guests. Having an organized event means that everything will run smoothly, which leaves you having to worry less.
When you read a story, the essence of what makes it so great is the small minute details. An event planner knows that the little details are what matter in telling your story to your guests.
Budgeting for Your Event
When it comes to your event, naturally you want everything to be perfect. All the details you dreamed of are important, and that can be fine when you have an unlimited budget—but most people have a specific amount that they have planned on spending.
Having an expert event planner will keep in check with your budget. Their expertise allows them to know where to allocate the right amount of money to make the biggest impact you’re looking for. Also, as mentioned earlier, your event planner will have connections to vendors who may work with you for a lower price, which should help stretch your budget.
Timeliness and Flexibility
It’s not easy to leave work in the middle of the day to meet with a vendor. Having an event planner will eliminate that problem, since they will be able to meet with vendors and make any decisions that need to be made.
Your Event Planner Will Be There for You
In the process of planning your event, you’re certain to have ideas and questions. Having an event planner will allow you to ask those questions and bounce ideas off of someone who is an expert in the field.
Also, their job doesn’t stop at planning. On the actual event day, you’ll have someone who is there to stay on top of things so that everything goes smoothly.
Event Planners are responsible for every aspect of event planning. Their main duties include selecting venues, determining the cost, arranging event services, and monitoring client approval.
So if you are looking to organize a successful event in Karachi, get in touch with The Event Planet team straightaway to make your event planning stress free.