The world of corporate event is fascinating. There is a variety of purposes, different varieties of attendees, in fact, corporate events are very diverse. These are basically business-oriented. The series of actions is just for growth purposes, better sales, and positive market positioning. The constant pursuit of serving, making a great impact and connecting different stakeholders makes the need for in-person interaction imperative.
Here are the steps you need to consider when you are tasked with coordinating and managing a corporate event.
Step: 01 Design The Event Project Life Cycle
Each event moves from the concept to the planning and from implementation to the results.
You should start with the idea along with its feasibility.
You should know the event goals and objectives, what message you want to share and what type of format to employ.
Here you also need to assemble the planning team.
Next, you need to set up the planning process. Finalize the event date along with the requirements of the event.
Step: 02 Ensure An Efficient Work Breakdown Structure
After you figure out the event strategy and planning stages you need to transform them into actionable tasks, which you will assign to the different team members.
Depending on the desired goals, it would be wise to work with the corresponding teams and design a strong event strategy. This work breakdown will be very beneficial for flawless coordination and event planning.
Step: 03 Facilitate Clear Communication
For a successful corporate event, you need to have a big team. That is why using common terminology with the different teams is a must.
It is also very important to create an event database where you can track all the necessary information, and it must be accessible to all the team members.
You need to establish the event’s dynamic to discuss the new challenges and to track the process.
Step: 04 Make Use Of The Transferable Skills
You can always ask the team members who have the necessary skills to overcome the planning challenge. For example, you might find someone from the marketing team who can help you in promoting the event on social media. Or someone from HR might know how to moderate a conference or a workshop.
Companies run multiple events during a year, which means once you have deprived one you need to start planning the other one.
That is why you will achieve greater efficiency if you will create a clear-cut event planning methodology.
To make an event memorable you need to make the strategy and then take simple steps to execute it and make your event an outstanding one that your guest can never forget.
The following points can be helpful for an exceptionally good event.
Have a Clear Vision
One must be having a clear vision about the accomplishment of the event. You have to make sure that every individual must be having a good time, so plan accordingly.
Provide Great Food and Entertainment
Food and entertainment are the most important part of an event. Make sure that the quality of the food must be up to the standard and is available in a sufficient amount. For this purpose, the buffet system is better than any other arrangement. You can also arrange the table to allow the guest to make their cocktails providing them options of syrups and fresh fruits or assemble the burger. It will be a sort of activity for the guests. On the same hand, there must be some entertainment for the guests like music, games, etc. Choose the entertainment as per your event. It will make your event memorable.
Give Something Memorable To The Guests
Always give something to take away from the guests. It may include some keychain, mug, diary, or pen. The gift voucher can also be a good option. In the goody bag, you can add your brochures/ offers as well so the clients can call you later. It is not necessary to add something expensive but you need to be very creative in this aspect.
Make An Attention-Grabbing Center Of Attraction
For this, you need an extravagant centrepiece. It can be a chocolate fountain, a newly designed cake, or something that is in the trend of the current time. These things can trigger your guest to speak about your event later.
Choose A Theme
Having a theme can be helpful in blending into the event. People really enjoy the theme by looking at the same shade with different designs.
The time you are planning your event does have a look at the above-mentioned tips!
To make your event more amazing in Karachi, get in touch with The Event Planet team straight away to make your event planning hassle-free and memorable.
Summer is all about saturated colours that stimulate your senses and energizes you like a glass of lemonade. These sensational colours range from fiery red to deep blue coral pink. These shades have elements of humour, entertainment, and modernity. Choose the event colours that suit the theme.
It is fiery red, which means it is on the warm, slightly more orange side of red. It is very confident and powerful.
It’s a close sister colour of Mustard. It is slightly exotic, exudes positivity and boosts the people’ s energy.
It is calm and deep like an evening sky or the sky at dusk
It is a healthy, restorative colour from the Green colour family inspired by our focus on the environment.
It is an aqua shade connected to cleansing water. Biscay green cools and refreshes.
Washed blue looks surprisingly great and bright.
Orange is playful and fun. This tangerine tart is perfect for the summer.
Mix blue and green, you will get this teal-ish shade of blue and works best with wood tone colour.
This light yellow is soft and saturated.
It is a softer version of living coral. It is fresh, revitalizing, and feminine colour. It works alone and in combination with warm colors such as yellows
It is a dark, carrot orange colour with a peach undertone. It is a perfect colour for a game theme event and can be paired with other muted warm colours.
It is more mellow than true purple and comes in a range of shades, from light to dark.
So, if you want to have select trending event colours, book The Event Planet and have your big day with full perfection.
Hosting a Dawat is challenging enough. Hosting an Iftar Event is 100 times the challenge. It is not because everyone is fasting but the main target is to do all the things done before the specific time. It’s not only the Iftar event, it is iftar plus dinner. Not all people have dinner but few people like to have dinner right after the Maghrib Prayer as they have to leave for Tarawih within an hour. And then of course there are Ramadan Delicacies that every one aspect on the table. Following are a few helpful tips to organize Iftar Events.
Try To Use Multiple Options For The Cooking
If you have multiple cooking options, try to use all of them instead of just the regular stove. Make a list of the cooking options like a stove, oven, multi cooker, air fryer, etc. In this way, you can stir multiple dishes at a time.
After planning your menu, start making a list. One list is going to be the grocery list that includes the item you need and their quantity. Another list should also be there detailing all the work you have to do or who is going to do it.
Advance Preparation Is Very Essential
There are few items like pakoras that we can prepare just before Iftar but the preparation of some items can be done priorly. It means you can prepare and freeze them before. These are the items like samosas that just need to be fried before the time.
Go For Disposables
Keeping in view the Covid 19 scenario, it is very much better to go for the disposables. During the Iftar events, a lot of crockery is used. As everyone is thirsty there must be sufficient glasses or mugs for the juice and water. You can go for eco-friendly disposables that are good for the environment. It will make cleaning up so much easier for you. Adding this tip to your list will definitely be very helpful.
There Must Be Sufficient Place For Sitting And The Prayer
The venue must be spacious. It must have enough place for the prayer. Best to go for the floor sitting. It is very ideal for accommodating many people. Just keep a few chairs for the elders. Do the same for the prayers. Arrange Jae Namaz for a better look.
To make your event more amazing in Karachi, get in touch with The Event Planet team straight away to make your event planning hassle-free. We have all the amazing tips to organize Iftar event for you perfectly.
Hiring an event planner seems to be very unnecessary and added expense but an event planner can easily save you large amounts of money according to the requirement of your event. Following are a few reasons to book event planners.
To Organize The Time
Time management is very necessary for organizing time. There must be a fixed deadline at which all the preparations must be ready before the arrival of the guests. It is very important to schedule everything related to the event i.e food, speeches, and entertainment.
Hiring a professional event planner to manage all these aspects is very much essential.
You Need To Remain Within Your Budget
Before organizing any of the events, the very important aspect is to look at your budget. We can plan our event on our own too but there is more chance of exceeding your budget. The event planner will tell you if your budget is realistic and will also suggest ways in which you can save your money.
The event planner has skilled negotiations that will help you in having the smart choice. They will also warn if you will be crossing the budget.
You Need To Unship The Stress
Organizing an event can also bring much stress to you. Managing food, guest list, decoration, supplies or venue can add much unwanted stress. Unship the stress to those professionals can be a very smart choice. They go with their frantic pace that is the actual requirement of an event. Let them have fun while you choose your outfit to wear.
You Want To Have Something Really Amazing
It’s the first thought of the host to have an amazing event. An event that everyone is remembered for all the right decisions. An event that gave an ever-lasting impression to all the attendees.
Calling professionals with years of experience can be definitely fruitful. They do have some great contacts and some organizational skills and can ensure that the guests won’t be disappointed. The event planner will guide you for all the latest trends too.
An event planner is aware of the amount that you should spend while booking a venue. He can easily negotiate the complementary services, reduce rates of the room etc.
So, if you are organizing an event and you want it to be very successful, choosing an event planner would be a really good decision. Event planners save your time, money and stress for a long time. This investment can turn your wishes into reality. The event will be remembered in the upcoming years.
The key to a smooth-running wedding day is planning. You just need to sketch the rough timing for each and everything. Naturally, it seems a bit confusing too because you don’t have much idea how much time actually anything is going to take. Let’s go through how you can make a perfect wedding day timeline for yourself or family members.
Start Your Wedding Timeline From Scratch
Start fresh and use your ceremony time as a starting point. Make a list of all the tasks that need to be done on a special day and determine how much time it will take. You can plan your wedding day agenda accordingly.
Start Really Early
If your ceremony will start at 8 pm so you need to start getting ready around 3 pm. The bride will definitely take some desired time in the saloon to get ready. Then the portrait session will also take some time. So, starting your day’s preparation very early will be very good.
Consult To The Wedding Planning Experts
A wedding planner is usually the go-to source to assist you in creating a wedding day timeline. They have a very vast experience and they will plan your day accordingly. You also need to have a word with the other vendors in order to pipeline the things and provide them with sufficient time.
Add Some Buffers
There are going to be some very little (but important) details that you forgot to add to your wedding day timeline. Your wedding planner should be well aware of these things and can help you in this regard. If there is any kind of transportation involved make sure you allow a 10-15 minutes buffer in case there is unexpected traffic etc.
Photographer And Videographer
You must think of the time you need to be with your photographer and videographer to photograph or video graph your entire wedding day. If you want to have solo or couple portraits you need to be at the venue before the arrival of the guest.
Don’t Make Guests Wait To Eat
You shouldn’t make the guests wait to have dinner. Dinner should be served just after 20 minutes of the arrival of the bride and groom at the stage. Meanwhile the close relatives and family of the bride and groom can have their group photographs.
Hosting an event is an excellent way to grow the business if the event runs smoothly. There are many different parts that come together for a strong event. If your event planner is not competent enough, you will definitely be in chaos. Whoever you hired must be having sufficient knowledge about event planning. You want to hire your event planner who truly knows what he is doing and the event organized by them must be up to the standard.
You may ask:
What Type of Event Do They Usually Plan? What Is Their Specialty?
Every event is different. There are significant differences between trade events, business events, weddings, exhibitions, etc. It’s better to have a face-to-face session and provide them with the situation and ask them how they will handle it. Their past event will be very helpful in this regard.
What Specific Services Do They Offer?
Before hiring the event planner, inquire what services they offer. You need to make sure that they are understanding your requirements or not. Are you going to need them for finalizing the venue? Do they have organized catering? Should transportation be provided? You need to make everything very clear.
How Do They Remain Up to Date in The Event Industry?
Remaining connected to the relevant industry makes you perfect. Things change, technology emerges, trends come and go. Remain updated about the latest trend is very much essential for a successful event.
What are Their References?
Reviewing their previous events with photos, portfolios, videos, and testimonials will make things very clear for you. It can show how professional they really are. These references will deliver insight into how your prospective planner has worked with clients in the past and what you can expect from them in the planning of your event.
Asking such questions can be very helpful for you to finalize and hire your event planner for your upcoming event and make it successful!
An Event Planner Will Save You Time and Headaches
There are hundreds of small details that need to be taken care of when planning any event. Much of them you may be aware of, but most of them likely not. Hiring an event planner will save you time and allow you to focus on some of the bigger aspects of your day. An event planner will save you the time and headaches of attempting to figure out what to do, and when to do it.
An Event Planner Will Help You Bring Your Vision to Life
Where an event planner comes into play is hearing what you want and using their expertise to bring your vision to life. An event planner will use their industry expertise in Pakistan to help achieve the look and feel that you want for your event.
For example, perhaps you wanted to use blue napkins, but the planner knows that black napkins will compliment your other colors more appropriately. It’s all in the small details that really can push your event from being great to being unforgettable. This is where the event planner’s expertise and vision can make all the difference.
Industry Expertise and Fostered Relationships
Over time, event planners build up a list of vetted industry connections which they can tap into when planning your event. Since they’ve worked closely with these various vendors such as florists, bakers, makeup artists, photographers, bands, and so on, chances are your event planner will be able to not only find the perfect vendor for your specific event, but they can often get you a better deal than if you were to visit a vendor yourself.
Organization and Details
By the very nature of their job, event planners have to be organized. Through their experience, they’ll have expertise on what the best practices are when it comes to planning your event. They’ll know how to best structure your event, which will have the biggest impact on your guests. Having an organized event means that everything will run smoothly, which leaves you having to worry less.
When you read a story, the essence of what makes it so great is the small minute details. An event planner knows that the little details are what matter in telling your story to your guests.
Budgeting for Your Event
When it comes to your event, naturally you want everything to be perfect. All the details you dreamed of are important, and that can be fine when you have an unlimited budget—but most people have a specific amount that they have planned on spending.
Having an expert event planner will keep in check with your budget. Their expertise allows them to know where to allocate the right amount of money to make the biggest impact you’re looking for. Also, as mentioned earlier, your event planner will have connections to vendors who may work with you for a lower price, which should help stretch your budget.
Timeliness and Flexibility
It’s not easy to leave work in the middle of the day to meet with a vendor. Having an event planner will eliminate that problem, since they will be able to meet with vendors and make any decisions that need to be made.
Your Event Planner Will Be There for You
In the process of planning your event, you’re certain to have ideas and questions. Having an event planner will allow you to ask those questions and bounce ideas off of someone who is an expert in the field.
Also, their job doesn’t stop at planning. On the actual event day, you’ll have someone who is there to stay on top of things so that everything goes smoothly.
Event Planners are responsible for every aspect of event planning. Their main duties include selecting venues, determining the cost, arranging event services, and monitoring client approval.
So if you are looking to organize a successful event in Karachi, get in touch with The Event Planet team straightaway to make your event planning stress free.
Reducing the budget does not always mean poor and cheap quality. In reality, it is possible to reduce your budget and still deliver a great attendee experience. Follow these 5 cost-saving tips to conduct your event at lesser costs.
Prepare Before Time & Communicate
As your venue is booked, reach to the vendors and suppliers. Make sure that all the things must be available for the event dates. A last-minute panic situation can cost you extra if the vendors need to arrange as per your requirement. Have a meeting with the vendor and suppliers to organize the things.
Invest And Reuse
Purchase the staging in such a way that it can be assembled in other ways and versatile lighting elements can also create a unique feel for every event. Produce such graphics that can be useful for further events.
Look For The Package Deals & Save On Event Cost
Going for some cheapest deals in each expense category i.e., catering tables, chairs, etc. is the way to save money. You can also avail of these deals at the time of booking the event or wedding venue.
Staff Your Event With Volunteers
Volunteers are a great way to get the manpower to your event without adding the cost. You just have to invest your time in training the volunteers in the decorum of your event. They must be well versed to facilitate the attendees without any hassle. They must have quick access to anyone at the management level if something goes wrong.
Cut Down On Catering
Food and beverages don’t have to be such a large expense if you are straying from traditional trappings. Always think outside the box. You can skip the multi-course, plated dinner over a buffet. Your attendees will love to choose the food of their choice.
These are a few cost-saving tips on cutting your budget that we could think of. Hope you liked them.