event photographer

What Does an Event Planner Actually Do?

An Event Planner Will Save You Time and Headaches

There are hundreds of small details that need to be taken care of when planning any event. Much of them you may be aware of, but most of them likely not. Hiring an event planner will save you time and allow you to focus on some of the bigger aspects of your day. An event planner will save you the time and headaches of attempting to figure out what to do, and when to do it.

An Event Planner Will Help You Bring Your Vision to Life

Where an event planner comes into play is hearing what you want and using their expertise to bring your vision to life. An event planner will use their industry expertise in Pakistan to help achieve the look and feel that you want for your event.

For example, perhaps you wanted to use blue napkins, but the planner knows that black napkins will compliment your other colors more appropriately. It’s all in the small details that really can push your event from being great to being unforgettable. This is where the event planner’s expertise and vision can make all the difference.

Industry Expertise and Fostered Relationships

Over time, event planners build up a list of vetted industry connections which they can tap into when planning your event. Since they’ve worked closely with these various vendors such as florists, bakers, makeup artists, photographers, bands, and so on, chances are your event planner will be able to not only find the perfect vendor for your specific event, but they can often get you a better deal than if you were to visit a vendor yourself.

Organization and Details

By the very nature of their job, event planners have to be organized. Through their experience, they’ll have expertise on what the best practices are when it comes to planning your event. They’ll know how to best structure your event, which will have the biggest impact on your guests. Having an organized event means that everything will run smoothly, which leaves you having to worry less.

When you read a story, the essence of what makes it so great is the small minute details. An event planner knows that the little details are what matter in telling your story to your guests. 

Budgeting for Your Event

When it comes to your event, naturally you want everything to be perfect. All the details you dreamed of are important, and that can be fine when you have an unlimited budget—but most people have a specific amount that they have planned on spending.

Having an expert event planner will keep in check with your budget. Their expertise allows them to know where to allocate the right amount of money to make the biggest impact you’re looking for. Also, as mentioned earlier, your event planner will have connections to vendors who may work with you for a lower price, which should help stretch your budget.

Timeliness and Flexibility

It’s not easy to leave work in the middle of the day to meet with a vendor. Having an event planner will eliminate that problem, since they will be able to meet with vendors and make any decisions that need to be made.

Your Event Planner Will Be There for You

In the process of planning your event, you’re certain to have ideas and questions. Having an event planner will allow you to ask those questions and bounce ideas off of someone who is an expert in the field. 

Also, their job doesn’t stop at planning. On the actual event day, you’ll have someone who is there to stay on top of things so that everything goes smoothly.  

Event Planners are responsible for every aspect of event planning. Their main duties include selecting venues, determining the cost, arranging event services, and monitoring client approval.

So if you are looking to organize a successful event in Karachi, get in touch with The Event Planet team straightaway to make your event planning stress free.

Corporate Event Planning Mistakes

Corporate events are a delicate matter to handle and need extra care to deal with. It’s better to learn from the mistakes of others instead of making mistakes yourselves. Here are few corporate event planning mistakes we should avoid when hosting one.

Keeping an Eye on Everything

A very common event planning blunder is to involve trivialities and not lining up the tasks. If your event is not having any impact on the people its purpose is still a way far to be achieved. The real achievement of an event is having an impact in the first place. It is an essential element of an event.

Crossing Your Budget

Crossing the limit of your budget is very easy to go. But it is very important to get it right. Hidden fees include taxes, permits etc. can easily increase your expenses. This results in all sorts of financial disturbance.

Unawareness of Cultural Sensitivity

Lack of cultural sensitivity is one of the biggest deficiencies for the event series from a tactical as well as an activation vantage point. This can be further intemperate into things such as lack of attention on the catering, toilet arrangement, temperature regulation of the facilities among the other factors.  

Unsuitable Use of the Technology

Technology can both boost or flop your event. Guests roaming around using the events app will only distract them from the event or scanners unable to read tickets because heat or humidity can quickly break the situation.

Poor Timing

The biggest issue is the balance of the timing. Organizing all elements like budgets, Ramadan considered, the biggest tipping point is the timing. From the beginning of the preparation till the inauguration of the event and afterwards timing is everything.

Neglecting the Five Senses

The first impression of an event and the guests will definitely appreciate the warm welcome. They will feel truly comfortable if all the ambience will be according to the basic need of a person. At this point, there is a need for some check and balance on the right area temperature, memorable visuals, a pleasant aroma, delightful tastes, and a fitting soundtrack.

Failing to take help from the professionals

Hiring a professional photographer/videographer is very essential. To capture the feel and energy of the event that is the guest arriving, mingling, entertaining all should be captured for the lovely memories.

To avoid event planning mistakes and make your events memorable and exciting, contact the Events Planet team today.