Planning a Successful Corporate Event Checklist
Corporate Event is always very important, be it the people who host it or the people who attend it. The event can be an anchoring point for the hosts to achieve their objective for which they arranged it all. One step in the wrong direction and you could just hit the bottom. It does not matter if the event is planned to foster interpersonal relationships with your clients or allies, to promote your business, to boost your sales or to increase the revenue? If you want it to be successful, check off the to-dos from the Successful Corporate Event Checklist given below. We recommend you, get it printed so that you can work easily through the stressful job of planning a successful Corporate Event.
✓ Set Your Goals and Objectives
Why do you want to arrange an event? Do you want to raise awareness? Arrange a donation drive? Celebrating a milestone? Is it a product launch? Conference? or is it a networking event? Each mentioned event has its own purpose. Note down what do you want to achieve out of this. Setting goals would clear ambiguity and it will ensure a smooth-running of events attaining the desired outcome.
✓ Setup The Event Essentials
The next step to take is to establish some of the key details of your event and add it in your Corporate Event Checklist:
Date and time:
Decide a date and time for your event that could easily be agreed on by your attendees.
Location:
Finalize a geographical location, country? city? area? The place that seems most related to the cause of your event. Research and interview the vendors of that location to decide which vendors you can rely on.
Venue:
Shortlist a number of venues that have your required capacity to comfortably accommodate the event attendees, suit your budget range and the theme of the event.
Audience:
What are the people who would be attending your event? They are the second important thing to focus on in setting goals. Consider that you need to meet their needs and expectations to make the event successful.
Catering:
The food offered in your event says a lot about you, decide one after going through the details of the most suitable menu provided by the catering services.
✓ Build an Event Budget
Microsoft Excel spreadsheet would be a lifesaver here. Begin from the major categories. for example rentals, decor, speaker fee and catering. Break down all the expenses according to the priority you give to each category. Also, do research on the costs of rentals, contact the vendors and get their quotes, pay deposits after negotiating for discounts.
✓ Incorporate Audience Engagement Activities
The audience must be kept engaged in the event to keep it running smoothly, no one wants bored attendees in their event. Design activities according to the type of people attending. These must be related to the industry they work in yet fun-filled. Keep some gifts for the winners to make people excited till the end. Giveaways can make people remember your event for as long as possible.
✓ Gather Paperwork
Let your budget be approved and signed by your company’s executives for the smooth flow of cash needed to be paid. Make sure you have planned to meet all the laws and codes or obtained the licence or permission for conducting the event peacefully. Assign a bookkeeper or a treasurer to manage all the payments and receipts. Create an agenda and distribute it to all the guests and attendees of the event so they know which program would be tailed after the one that ended.
✓ Tailor Your Event as a Brand
Publicize your event on your website or social media pages. Describe your event to grab people’s attention. Make an event log and come up with a tagline to make it familiar to people in your industry. Send emails to your attendees to spark interest in them. You can write blog posts or make a promo video about your event.
✓ Things to Do in Last Week
- Confirm your schedule with all the event vendors, their arrival and setup time.
- Finalize even script, presentation or speech, speaker introductions, thanks, closing remarks.
- Draft a program blueprint
- Send invitations and reminders
- Reach out to confirm presenters/speakers and request a copy of the presentation or speeches
- Follow up with your event sponsors, receive any promotional materials you need to share with event attendees.
- Finalize and proofread all the printed materials.
✓ Hire a Professional Event Planner
Who can do a better job than a professional? To have a successful corporate event hire a professional event planner to do the honours. They usually have the trained staff to deal with all the critical checkpoints. Though you can’t just leave everything on them and it’s your right to cross-check with them every now and then. They make your whole preparation hassle-free and keep you away from all the tension.
These are not all but the most commonly used checklist items by many famous event planners. A Corporate Event Checklist to make your event a successful one and to be remembered for months. You can call us “The Event Planet” and get it all managed by professionals.
5 Tips To Organize Iftar Events!
Hosting a Dawat is challenging enough. Hosting an Iftar Event is 100 times the challenge. It is not because everyone is fasting but the main target is to do all the things done before the specific time. It’s not only the Iftar event, it is iftar plus dinner. Not all people have dinner but few people like to have dinner right after the Maghrib Prayer as they have to leave for Tarawih within an hour. And then of course there are Ramadan Delicacies that every one aspect on the table. Following are a few helpful tips to organize Iftar Events.
Try To Use Multiple Options For The Cooking
If you have multiple cooking options, try to use all of them instead of just the regular stove. Make a list of the cooking options like a stove, oven, multi cooker, air fryer, etc. In this way, you can stir multiple dishes at a time.
Make A-List
After planning your menu, start making a list. One list is going to be the grocery list that includes the item you need and their quantity. Another list should also be there detailing all the work you have to do or who is going to do it.
Advance Preparation Is Very Essential
There are few items like pakoras that we can prepare just before Iftar but the preparation of some items can be done priorly. It means you can prepare and freeze them before. These are the items like samosas that just need to be fried before the time.
Go For Disposables
Keeping in view the Covid 19 scenario, it is very much better to go for the disposables. During the Iftar events, a lot of crockery is used. As everyone is thirsty there must be sufficient glasses or mugs for the juice and water. You can go for eco-friendly disposables that are good for the environment. It will make cleaning up so much easier for you. Adding this tip to your list will definitely be very helpful.
There Must Be Sufficient Place For Sitting And The Prayer
The venue must be spacious. It must have enough place for the prayer. Best to go for the floor sitting. It is very ideal for accommodating many people. Just keep a few chairs for the elders. Do the same for the prayers. Arrange Jae Namaz for a better look.
To make your event more amazing in Karachi, get in touch with The Event Planet team straight away to make your event planning hassle-free. We have all the amazing tips to organize Iftar event for you perfectly.
5 Reasons To Book Event Planners
Hiring an event planner seems to be very unnecessary and added expense but an event planner can easily save you large amounts of money according to the requirement of your event. Following are a few reasons to book event planners.
To Organize The Time
Time management is very necessary for organizing time. There must be a fixed deadline at which all the preparations must be ready before the arrival of the guests. It is very important to schedule everything related to the event i.e food, speeches, and entertainment.
Hiring a professional event planner to manage all these aspects is very much essential.
You Need To Remain Within Your Budget
Before organizing any of the events, the very important aspect is to look at your budget. We can plan our event on our own too but there is more chance of exceeding your budget. The event planner will tell you if your budget is realistic and will also suggest ways in which you can save your money.
The event planner has skilled negotiations that will help you in having the smart choice. They will also warn if you will be crossing the budget.
You Need To Unship The Stress
Organizing an event can also bring much stress to you. Managing food, guest list, decoration, supplies or venue can add much unwanted stress. Unship the stress to those professionals can be a very smart choice. They go with their frantic pace that is the actual requirement of an event. Let them have fun while you choose your outfit to wear.
You Want To Have Something Really Amazing
It’s the first thought of the host to have an amazing event. An event that everyone is remembered for all the right decisions. An event that gave an ever-lasting impression to all the attendees.
Calling professionals with years of experience can be definitely fruitful. They do have some great contacts and some organizational skills and can ensure that the guests won’t be disappointed. The event planner will guide you for all the latest trends too.
Negotiation Skills
An event planner is aware of the amount that you should spend while booking a venue. He can easily negotiate the complementary services, reduce rates of the room etc.
So, if you are organizing an event and you want it to be very successful, choosing an event planner would be a really good decision. Event planners save your time, money and stress for a long time. This investment can turn your wishes into reality. The event will be remembered in the upcoming years.
What Does an Event Planner Actually Do?
An Event Planner Will Save You Time and Headaches
There are hundreds of small details that need to be taken care of when planning any event. Much of them you may be aware of, but most of them likely not. Hiring an event planner will save you time and allow you to focus on some of the bigger aspects of your day. An event planner will save you the time and headaches of attempting to figure out what to do, and when to do it.
An Event Planner Will Help You Bring Your Vision to Life
Where an event planner comes into play is hearing what you want and using their expertise to bring your vision to life. An event planner will use their industry expertise in Pakistan to help achieve the look and feel that you want for your event.
For example, perhaps you wanted to use blue napkins, but the planner knows that black napkins will compliment your other colors more appropriately. It’s all in the small details that really can push your event from being great to being unforgettable. This is where the event planner’s expertise and vision can make all the difference.
Industry Expertise and Fostered Relationships
Over time, event planners build up a list of vetted industry connections which they can tap into when planning your event. Since they’ve worked closely with these various vendors such as florists, bakers, makeup artists, photographers, bands, and so on, chances are your event planner will be able to not only find the perfect vendor for your specific event, but they can often get you a better deal than if you were to visit a vendor yourself.
Organization and Details
By the very nature of their job, event planners have to be organized. Through their experience, they’ll have expertise on what the best practices are when it comes to planning your event. They’ll know how to best structure your event, which will have the biggest impact on your guests. Having an organized event means that everything will run smoothly, which leaves you having to worry less.
When you read a story, the essence of what makes it so great is the small minute details. An event planner knows that the little details are what matter in telling your story to your guests.
Budgeting for Your Event
When it comes to your event, naturally you want everything to be perfect. All the details you dreamed of are important, and that can be fine when you have an unlimited budget—but most people have a specific amount that they have planned on spending.
Having an expert event planner will keep in check with your budget. Their expertise allows them to know where to allocate the right amount of money to make the biggest impact you’re looking for. Also, as mentioned earlier, your event planner will have connections to vendors who may work with you for a lower price, which should help stretch your budget.
Timeliness and Flexibility
It’s not easy to leave work in the middle of the day to meet with a vendor. Having an event planner will eliminate that problem, since they will be able to meet with vendors and make any decisions that need to be made.
Your Event Planner Will Be There for You
In the process of planning your event, you’re certain to have ideas and questions. Having an event planner will allow you to ask those questions and bounce ideas off of someone who is an expert in the field.
Also, their job doesn’t stop at planning. On the actual event day, you’ll have someone who is there to stay on top of things so that everything goes smoothly.
Event Planners are responsible for every aspect of event planning. Their main duties include selecting venues, determining the cost, arranging event services, and monitoring client approval.
So if you are looking to organize a successful event in Karachi, get in touch with The Event Planet team straightaway to make your event planning stress free.
10 Ways To Celebrate The Birthdays
Celebrate the birthdays of your loved ones in a few simple ways.
Fill the Room With Balloons
When the birthday boy/girl is sleeping fill the room with the balloons. They will be delighted when they wake up and see the balloons all around them.
Do a Birthday Countdown
Prepare a chart showing the countdown to the birthday date. You can also arrange some cheap goodies to be given on each countdown. It will be very memorable for them.
Dressing Them in the Birthday Attire
As it’s a very special day for them so let them wear the birthday attire proudly with a birthday shirt, birthday crown and button crown. It might be a great idea to help them decorate their own birthday attire.
Share Their Memories
It’s a very cool idea to have a collection of past birthday memories and present them in the form of an album. Do tell about their behaviour in the past.
Let Them Choose the Menu
On their birthday the dinner for the whole family will be based on their choice.
Keep in Action-packed
Keep much fun and entertainment in the form of games and quizzes that will boost everyone’s participation in the party. Arrange them before the cake cutting ceremony.
Start a Birthday Tradition
Start a birthday tradition. Plan out the complete day from breakfast till dinner. It will make them feel really special. These include the gesture to signify the special day.
Give Small but Meaningful Gifts
Give them some meaningful gift that can include the things they like the most. Edible and homemade gifts can also be a part of it.
Write a birthday message.
Any message related to the birthday can be written on a piece of paper and can be placed at a place from where they can easily see once they wake up.
Let It Be All About Them
Just give them quality time to enjoy their day. Involve with them for the whole day. Keep your commitments aside. It’s also a great way to learn more about them.
These are some ways to celebrate birthdays simple but memorable. Just make sure to follow all covid related SOPs and maintain appropriate social distancing. Moreover, to make your event successful hire the professional services of Event Planet who will make the birthday event a memorable one for sure.
Corporate Event Planning Mistakes
Corporate events are a delicate matter to handle and need extra care to deal with. It’s better to learn from the mistakes of others instead of making mistakes yourselves. Here are few corporate event planning mistakes we should avoid when hosting one.
Keeping an Eye on Everything
A very common event planning blunder is to involve trivialities and not lining up the tasks. If your event is not having any impact on the people its purpose is still a way far to be achieved. The real achievement of an event is having an impact in the first place. It is an essential element of an event.
Crossing Your Budget
Crossing the limit of your budget is very easy to go. But it is very important to get it right. Hidden fees include taxes, permits etc. can easily increase your expenses. This results in all sorts of financial disturbance.
Unawareness of Cultural Sensitivity
Lack of cultural sensitivity is one of the biggest deficiencies for the event series from a tactical as well as an activation vantage point. This can be further intemperate into things such as lack of attention on the catering, toilet arrangement, temperature regulation of the facilities among the other factors.
Unsuitable Use of the Technology
Technology can both boost or flop your event. Guests roaming around using the events app will only distract them from the event or scanners unable to read tickets because heat or humidity can quickly break the situation.
Poor Timing
The biggest issue is the balance of the timing. Organizing all elements like budgets, Ramadan considered, the biggest tipping point is the timing. From the beginning of the preparation till the inauguration of the event and afterwards timing is everything.
Neglecting the Five Senses
The first impression of an event and the guests will definitely appreciate the warm welcome. They will feel truly comfortable if all the ambience will be according to the basic need of a person. At this point, there is a need for some check and balance on the right area temperature, memorable visuals, a pleasant aroma, delightful tastes, and a fitting soundtrack.
Failing to take help from the professionals
Hiring a professional photographer/videographer is very essential. To capture the feel and energy of the event that is the guest arriving, mingling, entertaining all should be captured for the lovely memories.
To avoid event planning mistakes and make your events memorable and exciting, contact the Events Planet team today.
How Companies Can Support Employees during Ramadan
Ramadan Mubarak to all!
In Ramadan 2019 lets do things differently. Ramadan is not just about fasting from dawn to dusk but it is a great opportunity to improve ourselves in every manner. Ramadan in Pakistan is very difficult with more than 12 hours of fast in summers, fast coupled with work can be extremely draining and result in low performance in the office area, therefore as an employer you can do few things that can help your employees. This holy month, display your appreciation for your workers by supporting them; the smallest gesture can make a huge difference.
1-Provide a Proper Prayer Area:
The Companions of the Prophet (P.B.U.H) used to prepare for Ramadan fasting six months in advance. 0 It’s disappointing to see that some working places do not provide their employees with prayer area therefore the fasting employees have to find a mosque in the scorching heat. You don’t want your employee to feel undervalued by not providing his/her basic needs during the fast. Since Ramadan is about fasting, praying and making Ramadan Dua, offices should have a proper prayer area. A clean room with praying mats and recitation material is all that is necessary.
2-Limit the Number of Seminars, Training Events, and Outside Meetings:
It’s extremely tiring to attend seminars and training events on an empty stomach and dehydrated. Limit the outside office meetings, since your employees will not be giving their best on said activities. It is advisable to keep the meetings to a minimum; you can rather encourage teams to map out an effective work schedule so that they never miss a deadline. Ramadan is a month of religious observation, arranging several training events will not benefit the company or employees.
3-Iftar Boxes:
Get into the spirit of Ramadan by giving out Iftar boxes to unsung heroes of your company. This is truly one of the best ways of showing your appreciation towards the people who are holding your organization together. It could be just the simplest menu but the thought of this Ramadan gesture is grand. So do invest in Iftar boxes and Iftar deals coupons for your employees, its meaningful ideas like that which increases the enthusiasm of workers.If you are looking for affordable quality Iftar boxes this Ramadan, visit and get your orders in today.
4- Allow Employees to Work From Home:
Letting your employees work from home can be more productive than you think, this way they are in a comfortable environment where they can get a lot more work done. A survey by American Psychological Association under the Psychologically Healthy Workplace Program showed that employees who feel more valued by their employer are 60% more likely to report feeling motivated to do their very best for their employer. Therefore, allowing them to work in their comfort zone is only going to increase the employee’s motivation to do more during Ramadan period.
5-Arrange a Volunteer Iftar Distribution:
Encourage your employees to give back, organize an Iftar distribution campaign. This will create positive company culture. Your employees will learn to work with one another, induce motivation and team spirit. They will have something to look forward to, gaining good deeds is important for every Muslim in Ramadan, this way your employees can gain their deeds while promoting your company’s reputation. Create a hash tag and social media awareness. Set up a food camp and have your workers distribute Iftar in Karachi.
You can organize a small volunteer iftar distribution today with iftar boxes and beverages. You can find one of the Best Iftar Deals at:
6-Invest in a Nap Room:
Maybe not a startup but big companies should consider adding a nap room for Ramadan, since your staff is fasting and won’t need a lunch break, you could allow that one hour for a power nap. A quite clean carpeted room is sufficient. There’s nothing worse than being at your desk, fasting and sleep deprived. Short naps can help them regain energy and refresh them for further work. Ramadan is all about understanding and caring, your devotion during this month will create yearlong dedication of your employees towards your company. Your employees will be proud to be a part of your organization.
7-Organize Iftar+Dinner Party:
Host an Iftar Party in Ramadan to get into the Ramadan spirit, this is the best time for your colleagues to interact and socialize from different teams. An annual event brings all the colleagues and staff members together under one roof, this will help to reinforce the values of Ramadan within your company. You would want your employee to always praise the culture of your company and this does it.
Hiring a professional event planner in Karachi would make your Iftar party a success. This way you don’t have to worry about the venue, the food selection, the management or the entertainment for the families.
The Event Planet organizes incredible corporate Iftar parties, Iftar boxes and Iftar distribution campaings in Karachi.
Visit our website for bookings and details:
10 Valuable Tips for your Child’s Roza Kushai
Ramadan Mubarak everyone!
“O you who believe fasting is prescribed to you as it was prescribed to those before you so that you can learn self restraint”. (Quran, Surah Al Baqarah 2:183) Ramadan 2019 has arrived and the spirit of preparing delicious iftari and suhoor is spreading across Pakistan. Fasting, repenting and making dua is our first priority this month and we expect our little ones to follow us on to that tradition. Even though parents understand that fasting is not obligatory for children, they can make fasting for them easy with constant encouragement. In order to do so “Roza Kushai” is usually organized in almost every Pakistani home, this boosts the child’s moral for their first fast. There’s so much that needs to be taught and done during this time. So today, let’s look at some valuable tips for your child’s Roza Kushai.
1-Knowledge:
What is fasting? Most Muslim children don’t know why their parents and elder siblings are fasting; all they have ever learned in an Islamic class is that, it’s compulsory for everyone. If you want your child to understand the true meaning of Ramadan, you have to be the one to explain it to them with detailed facts. Make it interesting with stories of our Prophets and companions and how they fasted before us to set an example. Roza Kushai is not just a social event, but in reality is a rite of passage for Muslim children. They need to know why people are celebrating this Iftar Party with them.
2- The Preparations:
- Since we don’t want them to watch TV or play games during the fast. You can start with a week before by limiting on TV hours, music and video games. This way they don’t have a sudden change in their routine.
- Take your boy to the masjid for daily prayers to make Taraweeh easy on him.
- Make it fun for them as well, you can ask their help to prepare suhoor and iftar. Take them grocery shopping and buy them their favorite foods, this creates a reward feeling for them
- Encourage them to give charity to needy, make them understand why this so crucial during the month of Ramadan.
You can even get Iftar Party decorations for them, this way they are excited to organize their Iftar Party the next day.
3- Suhoor Feast:
This is truly one of the toughest things to accomplish during Ramadan, waking up in the middle of the night for a proper healthy suhoor meal is hard on adults themselves, let on a child. So go easy on them:
- Put them to sleep early the previous night
- Remind them that they doing it for Allah
- Their friends and family will be so pleased with them.
Preparing a grand Suhoor meal which will keep them full for rest of the day.
4-The Fasting:
It’s important to encourage your child during the fast; if you are busy you can ask their elder siblings to stay with them in case they are feeling low. There will be times he/she would want to just give up and eat something or have a drink but it is our job to remind them how Allah will be so pleased with them after their Roza Kushai. Since there will be an Iftar Party, you can talk to them how all their friends and family will be there with Ramadan gifts. This will keep them motivated.
5- Engage their Boredom:
Only during Ramadan do we realize how much we bore-eat. We usually love to munch of something and this is why during our fast we can’t seem to get rid of the boredom. Eating and watching TV is big part of our daily routine and naturally eliminating it from a child’s daily routine will only frustrate them. You can engage their boredom by reading them stories of our Prophets, by creating an Islamic knowledge game, informing them about different important dates during Ramadan.
6-Embrace the Afternoon Nap:
I would definitely ask you to embrace the afternoon nap. The energy is drained during the fast and you want your child to be ready for their Roza Kushai/iftar party where they will meet their friends and family. Napping will bring down the frustration of dehydration and hunger, also this way you can get them to practice the Sunnah of Prophet Muhammad (P.B.U.H).
7-Ramadan Wishes:
I personally loved make Ramadan wishes cards and letters, it is such a highlight for children. This is a beautiful practice that will make your child love Ramadan as much as you do edpharm-france.com. Your child would love to make his/her own Roza Kushai invitation card and you can ask them to call friends and family for a quick “Ramadan Mubarak” wish.
8-Ramadan Duas:
If you want your child to truly understand the meaning of this holy month, you have to get into details about the revelation of Quran, how every Sawab is increased by 70 percent, what Laila-til-Qadar is, and why we give out extra charity during Ramadan. Teach them the importance of Ramadan Duas, and why our Prophet’s Companions made them especially this month. Right before the breaking of fast, ask your child to make the Ramadan dua loudly. This is a great way of bonding the family at the dining table.
9-Roza Kushai Arrangements:
Don’t over board with the iftar party decorations, just keep everything to a minimal, and get your little one to help you out. Keeping it intimate with imitate family will be ideal but my recommendation would be to increase the guest list, this way your child will feel special and share his/her accomplishment with extended family and friends. The relatives and friends bring gifts for the fasting child, which enhances the fascination of first fast. Making an extra effort to celebrate Roza Kushai will increase the respect for Ramadan and fasting.
10-Kid friendly Taraweeh:
One of the great blessings of a summer Ramadan is the fact that you can attend Taraweeh prayers without worrying about getting the kids to school the next day. This year, try to attend Taraweeh at Masjids that have easy Taraweeh program organized for kids. Karachi is filled with Islamic centers that provide this facility; bayan break with easy taraweeh will not tire them out and build their information about Islam.
Are you planning a Roza Kushai in Karachi? Do you want to be stress-free during the process? The Event Planet has amazing Iftar parties and Roza Kushai offers, just communicate your ideas and the event will be your child’s most memorable day.
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